Exact Globe+

Creating budget entries for general ledger accounts

Introduction

You can create budget entries for general ledger accounts by clicking New under the Budgets tab at the Maintain accounts screen. For more information, see Creating and maintaining general ledger accounts.

At this screen, you can create budget entries per budget scenario and year for a general ledger account. Once a budget entry is saved, the budgeted amounts of the budget entry will then be displayed under the Budgets tab at the Maintain accounts screen for the respective general ledger account.

Menu path

Go to Finance ➔ General ledger ➔ Chart of G/L’s, select the relevant general ledger (G/L) account, and then click Open.

Fields

Year

Select the year for the budget entry.

Budget scenario

Select a budget scenario for the budget entry. This is mandatory.

Warehouse

Select a warehouse for the budget entry.

Item

Select an item for the budget entry.

Cost center

Select a cost center for the budget entry.

Cost unit

Select a cost unit for the budget entry.

Project

Select a project for the budget entry.

Resource

Select a resource for the budget entry.

Budgets section

In this section, you can define the budgeted amounts and descriptions (if any) for the relevant periods under the Budget and Description columns, respectively. The actual amounts are pre-filled under the Actuals column for the relevant periods. You cannot edit the actual amounts displayed, but you can copy these amounts to the Budget column as the new budgeted amounts by clicking the Copy actuals button.

Buttons

Copy actuals

Click this to display the Copy Actual screen.

At the Copy Actual screen, define the year and periods that you want the actual amounts to be copied to. For example, if you select periods “1” to “4”, then the amounts displayed under the Actuals column will be copied to the Budget column for periods “1” to “4” only. By default, the budget scenario displayed in the Copy Actual screen is pre-filled based on the option selected at Budget scenario in the Entry - Budgets screen. Click Copy to start the copying process. The message “Copy: completed successfully.” will be displayed. Click OK, and then click Close to return to the Entry - Budgets screen. The copied amounts are displayed under the Budget column in the Entry - Budgets screen for the relevant periods.

Save

Click this to save the budget entry.

Close

Click this to exit.